Sparth House Terms & Conditions

 
 

Accomodation

Check In: 14:00
Check-out: 11:00

DEPOSIT
A £25 deposit will be taken at the time of booking. 

CANCELLATION
If cancelled up to 24 hours before 2pm on date of arrival, no fee will be charged.
If cancelled later or in case of no-show, 100 percent of the first night will be charged.

GUESTS

Management reserve the right to ask guests to leave due to inappropriate behaviour.

CHILDREN
One child from 1 to 16 years is charged GBP 15 per person per night in an extra bed. Children under the age of 16 have to be accompanied at all times.

INTERNET
WiFi is free and available throughout the hotel. 

PARKING
Free public parking is available on site (reservation is not needed). The hotel takes no responsibility for any damage, accidents or loss. 

PERSONAL PROPERTY

The hotel does not accept responsibility for any items or gifts brought onto the premises. All items left on the property are at owner’s risk. 

FOOD & DRINK
No food or drink is allowed on the premises for personal consumption. A charge may occur if food is found to be brought into the hotel.

STANDARD LOFT BEDROOMS
Friday & Saturday Reservations: please be advised that our Standard Loft Bedrooms are located above our function suite, where weddings & functions are held.

Although the music finishes at 00:30, loud noise will be encountered. Please check with the hotel as to whether a function is being held on the date. Alternatively a House Suite or Executive House Room is recommended.

GROUP BEDROOM BOOKINGS

A non-refundable deposit of £25.00 per room is required at the time of booking and the remaining balance upon check-in. 

If you book more than 6 rooms and cancel less than 1 month prior to the date of check in, you are liable for full payment of the rooms.

CALLS

All our calls are recorded for training purposes.


WEDDING TERMS & CONDITIONS

 

PAYMENT SCHEDULE

Initial Deposit of £600.00 to confirm a provisional booking to an approved booking. This deposit is a non-returnable but transferable. This deposit can be transferred once on to another wedding date only. 

Once you have decided on the date, a provisional booking will be held for up to 14 days, after which time the date should be confirmed or released. If we do not hear from you in the 14 days the date will be released.

1 year prior, 25% of estimated total of your wedding to be paid.

6 months prior, 50% of estimated total of your wedding to be paid. 

Final Balance (to be paid 6 weeks prior to event) with projected final numbers at the final meeting with Wedding Coordinator. Final numbers and final payment will be reviewed 2 weeks prior to wedding. After this if numbers decrease no refund will be available. If the numbers increase your wedding coordinator needs to be made aware more than 96 hours prior to your wedding.

Payments can be made by cash, debit / credit card or standing order; remainder of total package price, split into equal monthly payments up to one month before the event.

Minimum numbers apply, please enquire when making the booking. If minimum numbers are not reached, wedding will still be charged at minimum number amount. 

Late payments are subject to 10% surcharge. The venue reserves the right to cancel wedding if payments are received late. 

FUNCTION CANCELLATION POLICY

All deposits / monies paid throughout are forfeited if cancelled. 

Cancellation received 1 year prior to the wedding will result in a 25% forfeit of the estimated function total.  Six months prior to the function will result in a charge of 50% of the estimated function account; 4 months prior 75%; 2 months prior the total cost of the function will be payable. 

We advise wedding insurance.

FOOD & DRINK

Menus should be chosen on the basis of all guests selecting the same dish, although we are happy to cater for any special dietary requirements or vegetarians.

Choice menus are available at a additional charge. Half adult portions and children’s meals are also available.

Menu prices are fully inclusive of V.A.T.

All day and evening guests must be catered for. This ensures that we have correct amount of food and staff.

No drugs/drink/food can be brought onto the premises for personal consumption. Management reserve the right to confiscate these items and guests will be escorted off the premises. Charges may apply if personal food or drink is found on the premise. Please communicate this to your guests to avoid any embarrassment.

VENUE & GUESTS

We are constantly refurbishing and redecorating the venue. Fixtures, fitting and furniture may change from booking to your wedding day. 

The hotel shall not be liable for anyfailure to provide contracted facilities in the event f it being prevented from doing so as a result of fire, storm, flood, disturbance, plot, industrial action or any other causes beyond its control. 

The hotel reserves the right to alter or amend any packages or prices of weddings to offer discounts or incentives to prospective couples.

The hotel does not accept responsibility for any items or gifts brought onto the premises. This includes the car park. All items left on the property are at owner’s risk. 

Any damage to the premises is payable by the wedding couple. 

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Management reserve the right to ask wedding guests to leave due to inappropriate behaviour.

SUPPLIERS

All suppliers and entertainers that are sourced by the Bride & Groom, must have valid Public Liability Insurance and produce proof of this to the hotel at least one month before the function date. All goods brought onto the premise are left at the supplier’s own risk. Everything must be removed by 11am the next day. 

Smoke machines are not permitted. 

A list of all suppliers must be provided to hotel 6 weeks prior to wedding. 

The venue reserves the right to use all photographs taken on the property. 

Confetti is permitted is only permitted to be thrown on Confetti Lane.  

Confetti must be real rose petals only. 

GROUP BEDROOM BOOKINGS

A non-refundable deposit of £25.00 per room is required at the time of booking and the remaining balance upon check-in. 

Check-in is from 2pm. Early check in is subject to availability and cannot be guaranteed, including Bridal Suite. 

All double rooms are based 2 people sharing.

If you book more than 6 rooms and cancel less than 1 month prior to the date of check in, you are liable for full payment of the rooms.

FULL EXCLUSIVITY

If you wish for full exclusivity of Sparth House Hotel, all 16 bedrooms must be paid for at a double room rate.

Even if you cannot fill all 16 bedrooms you will be expected to pay for the entire room rate. Any accounts left unpaid by guests are payable by the wedding couple on departure.

With full exclusivity you also receive exclusive access of the Regency / Bar area / Restaurant (front and back) and also the back gardens.

We reserve the right to use the annex on the left of the property for other functions as they will not come into the hotel front entrance. We will let you know in advanced that there will be another function out of courtesy. The other function will not be allowed into the main part of the hotel or to use any of the bedrooms.

Terms and conditions are subject to change.